Evaluation Methods

Note:-Information below is not standard method CIC reserves right to evaluate files .This information is based on experiences with applicants.

Permanent Resident Applications

Stage 1-Completeness Check

1. They received couriers and do a initial documentation check for completeness and compliance of the application.
2. Check if the applications forms are all completely filled, payments are ok, all required documentation are enclosed.
3. Check if we have valid 1 year experience in the claimed NOC(a part of the 29 occupations list)
4. Check the CAP has been reached for that NOC yet.
5. They accept the payments as submitted with application and that’s the last stage of the completeness check.
6. If the application passes the completeness check, it’s put in the queue for the Eligibility Review. If not they send the application
back stating the reason for return.

Stage 2-Eligibility Review

1. During the Eligibility Review, they check and award points for the following 6 selection factors

• Education
• Work Experience
• Age
• Language Proficiency
• Adaptability
• Arranged Employment

2. In addition to these 6 factors, they check for the proof of funds as per the guidelines. They also do the background check for the above at this point before awarding points( they confirm the job duties comply with requirements for that particular NOC and that experience documents are satisfactory.

Positive Final Determination of Eligibility for Processing

1.If the applicant gets 67 points or more, then his/her application will be transferred to the visa office identified by the applicant on the IMM 0008 form for a Final Selection Decision. CIO will send out an email confirming this which will indicate a Positive Final Determination of Eligibility for Processing. If the applicant fails Eligibility Review, again CIO sends and email out to confirm the reasons for the same, and that they are initiating a refund of the processing fee.

2. Once an applicant receives a Positive Final Determination of Eligibility for Processing from the CIO, applicant will be able to check the ECAS Status of their application. We can use the application number/UCI Number/Payment receipt number, all of which we can get form the email that CIO sends out, to check the ECAS status.

At this Point you cans access your ECAS

IN Process>>>>>>>>>We received your Application on xxxxxxxxxx<<<<<<<<<<<<<<<<
Final Selection Decision at VO

Stage 3-Determination of Eligibility through Verification

1. Once the file reaches the Visa Offices they are queued up for processing. Once the file move to the table, AOR might be sent out to confirm receipt of application at the VO and the Background checks and documentation checks are initiated for the application.

Interview Queue
The VO may render a decision that, upon review of the application and supporting documents, the applicant is not required to
attend a Personal Selection Interview.If a Personal Selection Interview is required, the application will be placed in queue to await
an interview date. Your interview will not schedule at this time.
An Interview Waiver
Within the correspondence of the interview waiver the VO may also request that further documentation be submitted. The
submission of PCC, updated forms, RPRF, Medical (In India PP request is also club with these docs).
• Refusal of the application
Upon the initial review of the application, the immigration officer may decide that the documents submitted do not establish the
level of qualification required by Canadian Immigration. And may be during the background check Work experience or educational
documents was not verified.

Selection Interview

1. The VO is entitled to request that an applicant attend a Personal Selection Interview if he/she has concerns regarding any or all of
the following:

• Authenticity of the documents submitted
• Truthful and total completion of the forms
• Verification of the information entered on the forms
• Clarification of the specific information provided to Immigration Canada

Note: The VO will not conduct and Interviews to assess language ability.

Under the new regulations, selection standards are more objective and clearly defined. It is expected that in most cases visa officers will be able to make a decision to approve or refuse an application based on the documentation provided by the applicant without a election interview. However, in some cases, an interview may be necessary for a number of reasons. Especially, if you do not meet the pass mark in effect and are applying under “Substitute Evaluation”, you are more likely to be called in for an interview to decide if there are reasonable grounds to exercise positive discretion

Purpose of Interview

If required, a selection interview would be conducted for several reasons:
• To verify the validity and truthfulness of certain information provided on the forms and documentation submitted with the
• To clarify any specific information and inconsistencies.
• To clarify certain issues as regards to the background of the applicant and/or his/her dependents.
• To verify that the applicant possesses the necessary funds to settle in Canada.
• To confirm that the applicant is not inadmissible on security grounds.
• To verify if there are sufficient grounds to use positive discretion, if the applicant’s point total is below the current pass mark.
• Under the new regulations, visa officers will no longer conduct interviews to assess an applicant’s language proficiency or personal
suitability for immigration purposes.

Interview Waivers 

At their discretion, visa officers may approve an application for permanent residence in Canada without holding a selection interview. An interview waiver will significantly expedite the processing of the application. Usually, well-prepared applications, which are complete in every detail will increase the chances of an interview waiver.

When assessing an application under the Skilled Worker category, visa officers will consider several factors before granting an interview waiver such as:

Quality and completeness of the application forms and documents

Proof of the applicant’s English and/or French language ability

The applicant’s educational qualifications

The applicant’s professional qualifications such as quality of his/her educational background and work experience

The applicant’s potential for adaptability, resourcefulness and motivation to successfully establish himself/herself in Canada

The applicant’s overall integrity and credibility

Nevertheless, a selection interview may occasionally be required for even highly qualified applicants, as Citizenship and Immigration Canada (CIC) officials randomly select such applicants to test the accuracy of their interview-waiving criteria for quality assurance purposes.

Rarely, it is also possible that after an interview waiver has been granted, the visa officer may change his/her mind and require the applicant to come to the selection interview or vice versa.

Discretion of the Visa Officer

I. Positive Discretion

The visa officer can use his/her discretionary power to approve an application under the “Substitute Evaluation” provisions of the new regulations if the visa officer feels that the applicant is likely to become economically established in Canada or the applicant’s point total is not a sufficient indicator of whether or not the applicant may become economically established in Canada.

II. Negative Discretion

Similarly, the new regulations also make it possible for the visa officer to refuse an application regardless of the applicant’s point total where the visa officer is of the opinion that the applicant does not have the ability to economically establish himself/herself in Canada.

If the applicant pass the interview and got Positive selection decision from VO we can read following line on our ECAS>>>>>>>>>>In Process<<<<<<<<<<<<<<<<<<<<< We Started Processing you application on XXXXXXXXx

Upon completion of the interview, the applicant will be required to pass both the Medical and Security requirements. The immigration officer may also request that further documentation be submitted as had been requested at the interview. As a general and standard time A Permanent Resident Visa can be issued within 12 weeks, from the date of receipt of the last documents at the processing Post.

Stage 4-Medical Request

At this stage we receive Medical instruction + Add docs +PCC + RPRF(+ In India PP request as well). All applicants as well as all dependents (accompanying or not) will be required to pass the medical requirement. The Medical examination requirement is mandatory and serves the following purpose.

• To protect the health of Canadian.
• To protect the safety of Canadian.
• To reduce and prevent excessive demand on Canada’s health and social services.

Note: The medical report is valid for one year from the date of completion.

Stage 5-Security Clearance

Each applicant over the age of 18 is required to pass the security requirement. All applicants must prove that they are not a threat to the safety of Canadian Society. Applicants provide this information through Police Clearances which the applicant must obtain directly and by passing the background clearance which the immigration authorities obtain on behalf of the applicant.

After receiving Medical results by Regional Medical, they enter into GCMS 4.0 system, after that Otawa, Canada Check the medical results if they don’t satisfy they email to applicant for further test, if they satisfy and approve the results they generate the following line of ECAS.

>>>>>>>>>>>>>>>>>>>>> In Process<<<<<<<<<<<<<<< Medical Results Have Been Received

It means that your medical results approved and seconded by Ottawa, Canada, and you are 90% approved at this stage and your Passport request is on the way.

Final Approval from VO

The last stage of the application is the issuance of the Permanent Resident Visa.

Stage 6-Passport request:

Once the immigration authorities are ready to issue the Visa, applicant will be required to submit their original passport for Visa Stamping. Original Passport must be submitted for the Principal applicant as well as each accompanying family members. Each passport will need to be valid for at least 12 months and have minimum of 2 pages per visa.


Each Permanent Resident Visa is valid for 1 year from the date of the Medical exam or until the expiration of the passport. The Validity of the PR visa from the date of medical exam refers to the first exam completed (either principal applicant or dependent). The principal applicant and each accompanying dependent must make their official landing in Canada before the PR visa expires. Failure to land before the expiration of your visa will void the visa and will then result in the necessity of a new application. The validity date of the Visa cannot be extended.

At this stage we can read the following Final change on your ECAS>>>>>>>>>>> Decision Made
<<<<<<<<<<<<<<<<<<<<<<<<<<< A decision has been made on your application

Refusal of Application

Applicants can be refused at anytime during the process of the application, for any of the following reasons:

• Proof of Language skills
• Criminal issues (have criminal record in any country)
• Security(failed background checks)
• Medical (failed medical exam)
• Financial reasons (have less than the minimum settlement funds
• Misrepresentation(failed to be truthful during the application or omitted information)
• Non-compliance(failed to provide any requested information/ documents the immigration officer requested or failed to attend a
Personal Selection Interview)
• Inadmissible family members (the above reasons for any family member indicated as dependent on the application form)

Complicated cases are surrender to ECONOMIC units to verify in depth in lack of evidences of education/work or business

Type of Verifications

A. Site Visit (Physical Verification)
B. Telephonic
C. Interviews
D. Supporting Documents Request

A. Site Visit (Physical Verification)

Site visit is found to be one of the important means to tackle frauds. Visa offices do site visit for the current employer and previous employers (In case of claiming points based on skill O, A or B) of the primary applicant. The visa officer verify applicant’s identity from the person who issued the referral letter, HR Manager, Colleagues, Receptionist and why not even from the security person. Last year FSWP seen visits in Punjab, Gujarat, Delhi, Karnataka, Andrapradesh, Tamil Nadu, Kerala etc.

B. Telephonic 

1. Employer

The visa officer can ring to the number given in the reference letter. It can be to the reception or to the person who issued you the reference letter. Officer will ask primary applicant’s employment related queries to employer. The visa officer may treat application as misrepresentation if they find any mismatch between the answers given by the employer in comparison to that given in the reference letter.

2. Primary Applicant

Visa officer can call directly to your mobile or land line number to verify your employment, family relation etc. Most of the questions here similar to that in the interview.

C. Interview

The visa officer can call the applicant for interview if he/she is not satisfied with the documents submitted to CIO or not satisfied with site visit/telephonic interview. The officer uses interview to raise all the concerns relating to employment, family etc. Usually the visa officer disclose the applicant about his/her interview result just after the interview. In case of positive outcome the applicant can get Medical/PPR in few days time.

D. Supporting Documents Request

The visa officer contact the person in writing about the supporting or additional documents the officer required for further processing of the application. VO will give at least 30 days from the time of receipt of the officer’s notice to respond. Commonly asked supporting documents are 6 months bank statement showing the PoF, relationship proof (marriage photos), employment related documents (3 months salary slip, offer letter, appointment letter, tax related docs, renewed referral letter) etc.


Below are different stages of PR applivation processing .Note that PNP applications are slowest to process taking averagely 30 days for each stage.

BG: Not Applicable (NA1)

Medical passed – (MEP)

BG: In Progress (IP1) – R10 check is done here.

BG: Not Applicable (NA2) – Eligibility check is done here.

BG: In Progress (IP2) –

BG: Not Applicable (NA3) – Sometimes this doesn’t come

PPR: Passport Request

CoPR: Confirmation of Permanent Residence

So it is in below order

AOR – NA1 – MEP – IP1 – NA2 – IP3 – NA3 – PPR – CoPR

AOR: This is a letter you will get within 24 hours after submission of your PR application.

NA1: “Not applicable“. This will be your BG status message as soon as you submit and get AOR. Typically, this will be status till the time you get your medical passed status.

MEP: “You passed the medical exam“. This will generally happen after approx 25-30 days after your AOR. For PNP applicants it can take more time generally.

IP1: This will happen one or two days after your medical. Sometimes on the same day itself. BG status message in this stage will be “Your application is in progress. We will send you a message when we start your background check.”. CIC agents will do R10, criminality checks during this stage. Once they feel everything is good then they will change it to NA. These things will happen at CIO Office (Centralized Intake Office).

NA2: “Not applicable“. This will signify that IP1 is completed. Sometimes IP1 will take few hours and if we have not checked our account during the time it was in IP1, it won’t be possible to know that we are in NA1 or NA2. Our file will be transferred to CPC (Case Processing Center) where agents will do eligibility assessments. If they feel everything is okay, then they will provide their recommendation to Visa Officer and same time they will initiate Security Checks.

IP2: BG status message in this stage will be “We are processing your background check. we will send you a message if we need more information.“. Visa Officer starts reviewing or after reviewing all agents recommendations. On the same day, PPR request will be triggered if the applicant paid RPRF up front. These things will be done at CPC office.

NA3: “Not applicable“. This will signify that IP2 is completed. This status is not visible is many cases and direct PPR request is placed from IP2.

PPR: Passport Request. You will get an email for that and you may not get an update in your CIC account for this.

ADR: Sometimes an additional document is requested in IP1 or IP2 stage. An email, as well as message in your CIC account, will be sent

Study Permit evaluation By Visa Officer

  • Non-Immigrant Intent- Commonly, students and visa advisors look at a student visa as a route to eventually work or settle in that country. This strictly goes against the principle of a student visa. A student is required to clearly establish before the consulate that he has no intentions of immigrating or settling in that country.
  • Choice of Program- The Visa Officer would need to look into whether the academic program the student aspires to study for is related to his/her previous field of studies. Also, the visa officer would need to understand how studying for a program abroad would contribute to his/her career plans. Basically, there has to be a logical fit between what the student studied, what he/she intend to study and how that education is important to fulfilling the career goals.
  • Choice of University/College– Why a student chose a particular university would be another concern for the consulate. How well he/she researched other colleges/universities before finalizing on the one selected would be critical to their understanding of one as a bonafide student. A meritious applicant would usually have admission letters from more than one college or university.
  • Study Abroad Destination– Why did a student choose to study in the country he/she applied for is another area of concern. The student will need to clarify the merits of studying in that country over others, and most importantly India. The visa officers usually ascertain why a student chose to go overseas and pay a heavy tuition fee, in addition to affording other expense when similar education could be available in India/home country at a much lesser cost.
  • English Proficiency Scores- To be able to study in an English-speaking country, a student’s English proficiency is expected to be at the at least competent level if not proficient. Students who fail to demonstrate a good English proficiency would stand slim chances of getting a visa as the Visa Officer would rightly question the student’s ability to be able to cope up with the requirements of an academic program in English.
  • Standardised Tests– Majority of the universities and many colleges insist upon standardised test scores like the SAT for undergraduate students, GMAT for students aspiring to study for a graduate [Masters level] Business and Management program, and a GRE for students wanting to study for any Masters Degree Program [other than Business and Management studies, like the MBA]. The purpose behind the Visa Officers’ expectation for a student to have these scores is to understand their preparedness in a competitive, international and academic environment. These tests serve as the scholastic evaluation of international students on a global platform.
  • Academic Profile– The overall profile of the student is another area where the Visa Officers need to see a clear logical transition of studies and performance throughout the student’s academic career in order to understand whether there have been consistencies or major deviations in the student’s academic profile.
  • Financial Capability- The student’s ability to fund his/her education is an important area the Visa Officers watch for. Who would be sponsoring the students’ studies and whether the sponsor is a convincing enough or not? The student must demonstrate the availability of sufficient funds to be able to pay for his/her studies and living expenses, without draining out all the savings accumulated over a period of time by the family.
  • Future Plans– The Visa officers also try to assess how the student intends using the qualification he will obtain overseas upon returning to India. Therefore, understand the student’s future plans play a pivotal role. For example, if a student proposes that studying for a program abroad would help him/she get a good job in that country; this goes against the purpose and intent for a student visa. Such a student would be looked at as a potential migrant with an intention to settle in the country permanently. Also, understanding the student’s future plans help a Visa Officer decide whether the education he/she aspires for, is critical to realize his/her career goals.
  • What would bring one back to the home country– Finally, the Visa Officers need to understand that you have solid reasons to bring you back home upon completion of your students. Things that can convince the consulate about your intentions to come back could be- having a family business to join back home, a sought-after career, well-established family to return to, familial ties etc


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